Meeting planner Information
Room Setup
All attendees must be able to see and hear Doug. He does like to go into the audience and interact with participants. Ideally, there would be no more than 10 feet from the first row of seats/ tables to the stage.
Please do not allow servers to serve food or clear plates during luncheon or dinner programs during his presentation. Any desserts should already be on the table to avoid distraction during the program.
Doug does not use a lectern – EVER! If it is necessary for a lectern to be on the stage for another part of the meeting, please have it set to the side of the stage for Doug’s presentation.
Doug uses visual aids in the program, so screens should be raised or positioned off to the side. All equipment or furniture on the stage that is unnecessary for Doug’s program should be removed if possible.
Visuals
Doug uses slides for his programs, but they are not designed to be handouts. He does bring his own laptop (a PC), so please provide a screen and projector.
Lighting
Full house lights are best, so everyone can see his facial expressions. If using image magnification and/ or video recording, please use as much house light as possible.
Microphone
Doug prefers both a lavaliere mic & a handheld wireless microphone so he can easily interact with the audience.
Handouts
The master copy will be provided to the client if handouts are used for his session. The client will make sure each participant has a copy before the program.
Hotel & Travel
Hotel room reservations (non-smoking), preferably at the same hotel where the meeting is to be held, are to be secured by you, the client, guaranteed for late arrival, and should be billed directly to your organization. Doug prefers the Marriott if an off-site hotel is needed. Doug charges a flat rate for travel that can vary based on the event location. Lodging is not included in the flat travel expense. Doug will make his own travel arrangements and travels from Cleveland, Ohio (CLE).
Ground Transportation
Doug prefers using a ride-share app or will take a cab to the hotel/event. If the client has a car service they use and prefers to pick Doug up, please let him know where to meet the driver.
Recording
Audio or video recording of the presentation, in part or whole, by the client for private or other distribution is encouraged – provided that Doug Dvorak receives the master copy and usage is limited to sharing for non-financial gain by the organization.
